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PrototypeThis site shows the lived experience of Simply Safe Group™ — workflows, language and screens are real; on-screen data is illustrative.
Allergies & medical · always on top
Mia · Wombats · Peanut · severeJordan · Joeys · Dairy · moderateAroha · Possums · Egg · mild
Cannot be dismissed · child-safe by design
Role workflow · Kitchen · menus · dietary

Chef

Kitchen and dietary safety are not an afterthought — allergies are first-class data, surfaced everywhere food meets a child.

Design principleAllergy-first. Always visible. Never buried.
On the iPad · Chef view
Today's room loads — children present, allergy banner, one gentle next action.

Calm, scoped, privacy-first. The only photo permitted on screen is the child's own profile photo, on their own record. Nothing else.

ArrivalToiletMealsRestOutdoorReflectionSign-out
Cool · calm · eco · no people, no surveillance
On sign-in

What appears first.

The opening surface is shaped to what this role actually does — never a feed of everything happening in the centre.

Opening view
  • 01
    Today's menu vs dietary plan
    Cross-checked against every child's dietary record before service.
  • 02
    Allergy roll-up by room
    Who is in which room, with what flag — readable at a glance.
  • 03
    Supply & substitutions
    Today's swaps and tomorrow's stock list.
  • 04
    Service windows
    Morning tea, lunch, afternoon tea — with rooms and head-counts.
Notifications that matter
  • New dietary flag added for child Joel — review menu
    Now
    from · Admin
  • Substitution required: dairy-free pudding
    Today
    from · System
  • Weekly menu publishes to families tomorrow
    Ambient
    from · System
Daily rhythm

The shape of one operational day.

Tasks arrive in time, in context, and within scope. No off-floor catch-up is required.

  1. Step0106:30

    Verify today's menu against dietary records

    Module · Allergies
    06:30Simply Safe Connect
    Allergies & medical · always on top
    Locked
    Mia · Wombats · Peanut · severeJordan · Joeys · Dairy · moderateAroha · Possums · Egg · mild
    Chef view
    06:30
    06:30 · room calm · ratios met live

    Today's menu · cross-checked

    Routine open · pre-ticked · tap only to edit
    • Wise™ has matched every item against every child's dietary record.
    • Morning tea · fruit + crackers
      dairy-free option · Joel
    • Lunch · chicken pasta
      nut-free table · Mia, Theo, Lila
    • Afternoon tea · veggie sticks + hummus
      sesame-free swap · Theo
    Safe to serve
    On the iPad · Chef · 06:30
  2. Step0208:00

    Send dietary heads-up to rooms

    Module · Parent comms
    08:00Simply Safe Connect
    Allergies & medical · always on top
    Locked
    Mia · Wombats · Peanut · severeJordan · Joeys · Dairy · moderateAroha · Possums · Egg · mild
    Chef view
    08:00
    08:00 · room calm · ratios met live

    Heads-up to rooms

    Routine open · pre-ticked · tap only to edit
    • Educators see today's allergy banner before service. No surprises on the floor.
    Sent · 3 rooms acknowledged
    On the iPad · Chef · 08:00
  3. Step0310:00

    Morning tea service · just ticks

    Module · Menus
    10:00Simply Safe Connect
    Allergies & medical · always on top
    Locked
    Mia · Wombats · Peanut · severeJordan · Joeys · Dairy · moderateAroha · Possums · Egg · mild
    Chef view
    10:00
    10:00 · room calm · ratios met live

    Morning tea · service log

    Routine open · pre-ticked · tap only to edit
    • One tap if a child eats normally. Only amend if it's different.
    • Wombats Room · all children ate
    • Joel · second portion (noted)
    • Lila · ate half · not unwell
    No scrolling. No long forms.
    On the iPad · Chef · 10:00
  4. Step0411:30

    Lunch service — cross-checked allergy banner active

    Module · Allergies
    11:30Simply Safe Connect
    Allergies & medical · always on top
    Locked
    Mia · Wombats · Peanut · severeJordan · Joeys · Dairy · moderateAroha · Possums · Egg · mild
    Chef view
    11:30
    11:30 · room calm · ratios met live

    Lunch · ticks only

    Routine open · pre-ticked · tap only to edit
    • Default = ate as planned. Tap only what changed.
    • All children · ate as planned
    • Joel · dairy-free portion served
    • Theo · second portion
      amended
    • Mia · refused pasta · had bread + fruit
      amended
    Logged · linked to wellbeing trend
    On the iPad · Chef · 11:30
  5. Step0513:00

    Tomorrow's menu confirmed & published

    Module · Menus
    13:00Simply Safe Connect
    Allergies & medical · always on top
    Locked
    Mia · Wombats · Peanut · severeJordan · Joeys · Dairy · moderateAroha · Possums · Egg · mild
    Chef view
    13:00
    13:00 · room calm · ratios met live

    Tomorrow · published to families

    Routine open · pre-ticked · tap only to edit
    • Wise™ verified before publish. Substitutions visible to parents.
    Published · 42 families notified
    On the iPad · Chef · 13:00
  6. Step0614:30

    Stock & supply update for Admin

    Module · Supply
    14:30Simply Safe Connect
    Allergies & medical · always on top
    Locked
    Mia · Wombats · Peanut · severeJordan · Joeys · Dairy · moderateAroha · Possums · Egg · mild
    Chef view
    14:30
    14:30 · room calm · ratios met live

    Stock check · routed to Admin

    Routine open · pre-ticked · tap only to edit
    • Dairy-free milk · order placed
    • Nut-free spread · sufficient
    • Sesame-free crackers · low
      Admin notified
    On the iPad · Chef · 14:30

Each step is logged · timestamped · linked to NQS & EYLF V2.0 automatically

Operational scope

What this role owns. What it doesn't.

Action priorities
  • 01Read dietary changes before reading anything else.
  • 02If in doubt, escalate to Director — never serve uncertain food.
  • 03Publish substitutions to rooms in real time.
  • 04Keep menus boring and safe before clever.
Responsibilities
  • Menus, supply, kitchen safety
  • Allergy verification at every service
  • Substitution log & traceability
  • Weekly menu publication to families
Intentionally hidden

Privacy-first scope. Information removed from this role to reduce cognitive load and protect children & families.

  • Observations and learning cycles
  • Incidents not related to food/medical
  • Family billing and enrolments
  • Staff rostering details outside kitchen
Module access

Scoped permissions.

MenusFull
Allergies / dietaryFull
SupplyFull
Substitution logFull
Parent menu commsCreate / edit
Incidents (food-related)Create / edit
Rooms (read for service)Read-only
ObservationsHidden
Learning cyclesHidden
RosteringHidden
EnrolmentsHidden
Wellbeing analyticsHidden
Accountability flow

How this role connects to others.

Childcare is not isolated tasks. Every action surfaces somewhere it matters — automatically, with audit trail.

Chef
via allergy banner
Educator
Chef
via dietary records
Admin
Chef
via incident escalation
Director
Chef
via menu publication
Parent
← All role workflows
End of day · off the iPad

What Simply Safe Connect did quietly today.

Not on the iPad. Not another screen. A calm note for this role — what the system carried so they didn't have to.

For the Chef · today
  • Cross-checked every meal against every dietary record before service.
  • Pushed the allergy banner to every iPad in every room — automatically.
  • Logged every service as a single tap unless something changed.
  • Routed your stock alert to Admin without you opening another screen.
  • Published tomorrow's menu to 42 families with substitutions visible.
  • Kept the kitchen boring and safe before clever — exactly as it should be.

Where others add screens, Simply Safe Connect quietly removes them.

The whole centre's support system — made easy.Start