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PrototypeThis site shows the lived experience of Simply Safe Group™ — workflows, language and screens are real; on-screen data is illustrative.
Allergies & medical · always on top
Mia · Wombats · Peanut · severeJordan · Joeys · Dairy · moderateAroha · Possums · Egg · mild
Cannot be dismissed · child-safe by design
Role workflow · Tasks only · no child information

Cleaners & Contractors

A simple checklist of what needs doing, where and when. No child information, no documentation, no surveillance — just clean, signed, audit-trailed work.

Design principleService workers are part of the centre — and entitled to a calm, dignified surface.
On the iPad · Cleaners & Contractors view
Today's room loads — children present, allergy banner, one gentle next action.

Calm, scoped, privacy-first. The only photo permitted on screen is the child's own profile photo, on their own record. Nothing else.

ArrivalToiletMealsRestOutdoorReflectionSign-out
Cool · calm · eco · no people, no surveillance
On sign-in

What appears first.

The opening surface is shaped to what this role actually does — never a feed of everything happening in the centre.

Opening view
  • 01
    Today's tasks
    Rooms and zones assigned, time windows, products required.
  • 02
    Safety alerts
    Allergen-relevant cleaning notes (e.g. nut-free zone) — never child names.
  • 03
    Sign-off
    Tap each task complete · photo optional · timestamped.
  • 04
    Issues
    Report a maintenance or supply issue in two taps.
Notifications that matter
  • Allergen-aware: nut-free zone in Wombats Room today
    Now
    from · Chef
  • New checklist published for outdoor area
    Today
    from · Admin
  • Your scope expires at 20:30
    Ambient
    from · System
Daily rhythm

The shape of one operational day.

Tasks arrive in time, in context, and within scope. No off-floor catch-up is required.

  1. Step0118:00

    Sign in to today's task list

    Module · Identity
    18:00Simply Safe Connect
    Allergies & medical · always on top
    Locked
    Mia · Wombats · Peanut · severeJordan · Joeys · Dairy · moderateAroha · Possums · Egg · mild
    Cleaners & Contractors view
    18:00
    18:00 · room calm · ratios met live

    Cleaner · evening shift

    Routine open · pre-ticked · tap only to edit
    • 3 rooms · 1 outdoor area · supply check.
    • Scope expires at 20:30.
    Signed in · no child data accessible
    On the iPad · Cleaners & Contractors · 18:00
  2. Step0218:30

    Wombats Room cleaning checklist

    Module · Cleaning
    18:30Simply Safe Connect
    Allergies & medical · always on top
    Locked
    Mia · Wombats · Peanut · severeJordan · Joeys · Dairy · moderateAroha · Possums · Egg · mild
    Cleaners & Contractors view
    18:30
    18:30 · room calm · ratios met live

    Wombats Room

    Routine open · pre-ticked · tap only to edit
    • Floors sanitised
    • Nappy station sanitised
    • Bins emptied
    • Surfaces wiped (allergen-aware)
      in progress
    Signed off as completed · audit-ready
    On the iPad · Cleaners & Contractors · 18:30
  3. Step0319:30

    Report low supply of disinfectant

    Module · Maintenance
    19:30Simply Safe Connect
    Allergies & medical · always on top
    Locked
    Mia · Wombats · Peanut · severeJordan · Joeys · Dairy · moderateAroha · Possums · Egg · mild
    Cleaners & Contractors view
    19:30
    19:30 · room calm · ratios met live

    Issue raised · disinfectant

    Routine open · pre-ticked · tap only to edit
    • Two-tap report · routed to Admin overnight.
    Logged · no chase needed
    On the iPad · Cleaners & Contractors · 19:30
  4. Step0420:30

    Sign out · scope auto-expires

    Module · Identity
    20:30Simply Safe Connect
    Allergies & medical · always on top
    Locked
    Mia · Wombats · Peanut · severeJordan · Joeys · Dairy · moderateAroha · Possums · Egg · mild
    Cleaners & Contractors view
    20:30
    20:30 · room calm · ratios met live

    Sign out · evening shift

    Routine open · pre-ticked · tap only to edit
    • All tasks signed · 1 issue raised · supplies low.
    Scope expired · access closed
    On the iPad · Cleaners & Contractors · 20:30

Each step is logged · timestamped · linked to NQS & EYLF V2.0 automatically

Operational scope

What this role owns. What it doesn't.

Action priorities
  • 01Service quality, not surveillance.
  • 02Allergen-aware cleaning without ever seeing a child's name.
  • 03Two-tap sign-off so nothing is half-done in memory.
  • 04Issues raised once, routed automatically.
Responsibilities
  • Cleaning checklist completion
  • Allergen-aware sanitisation
  • Maintenance and supply reporting
  • Audit-trailed sign-off
Intentionally hidden

Privacy-first scope. Information removed from this role to reduce cognitive load and protect children & families.

  • All child information — entirely
  • All observations and learning cycles
  • Family billing and enrolment
  • Staff records
Module access

Scoped permissions.

Today's tasksCreate / edit
Cleaning sign-offCreate / edit
Maintenance reportsCreate / edit
Allergen-zone notesRead-only
Children dataHidden
ObservationsHidden
Compliance auditHidden
RosteringHidden
Accountability flow

How this role connects to others.

Childcare is not isolated tasks. Every action surfaces somewhere it matters — automatically, with audit trail.

Cleaners & Contractors
via supply / maintenance
Admin
Cleaners & Contractors
via sign-off audit trail
Director
Cleaners & Contractors
via allergen-zone notes
Chef
← All role workflows
End of day · off the iPad

What Simply Safe Connect did quietly today.

Not on the iPad. Not another screen. A calm note for this role — what the system carried so they didn't have to.

For the Cleaners & Contractors · today
  • Gave you a calm, dignified surface — task list only, no child data.
  • Held allergen-aware notes at the top of every cleaning checklist.
  • Closed every sign-off into the centre's audit trail automatically.
  • Routed your supply issue to Admin overnight — no chase needed.
  • Auto-expired your access at 20:30 — by design.

Where others add screens, Simply Safe Connect quietly removes them.

The whole centre's support system — made easy.Start