All rolesA casual educator's day,
Day in the Life · Time-bound · just-enough access
A casual educator's day,
calmly.
Walks in unfamiliar, leaves confident. Just-enough access for just this shift.
Design principle for this role
Casuals are welcomed, not interrogated. Five acknowledgements replace a ringbinder.
What loads on the iPad
One screen: today's room, today's children, today's must-knows. Nothing else.
The day, moment by moment
What they see. What they tap. What flows underneath.
- 0106:50Five acknowledgementsOn the iPadAllergies & medical · always on top
- Mia · Wombats· Peanut · severe
- Jordan · Joeys· Dairy · moderate
- Aroha · Possums· Egg · mild
The only photo permitted on screen is the child's own profile photo, on their own record.Centre values, child-safe standards, allergy protocol, fire muster point, today's room.
Lunch — pre-ticked, edit only if different- Mia — ate most
- Jordan — ate a little→ didn't finish
- Aroha — substitute plate served
Defaults are pre-ticked. Educators only tap to edit when a child's day was different.What they tap- Acknowledge × 5
What flows underneath- ✓Acknowledgement chain stored against today's shift
- ✓Director's pending sign-off populated
Time given backOnboarding goes from 40 minutes to 4. - 0207:10Room briefingOn the iPadAllergies & medical · always on top
- Mia · Wombats· Peanut · severe
- Jordan · Joeys· Dairy · moderate
- Aroha · Possums· Egg · mild
The only photo permitted on screen is the child's own profile photo, on their own record.Today's room intention, allergies in the room, children to keep an eye on, where the spare nappies live.
Rest — pre-ticked, edit only if different- Mia — slept 12:30 → 14:10
- Jordan — rested, did not sleep→ woke 13:45
- Aroha — slept 12:45 → 14:00
Defaults are pre-ticked. Educators only tap to edit when a child's day was different.What they tap- Confirm I've read it
What flows underneath- ✓Room access granted for shift only — auto-expires at clock-out
Time given backWalks in calm, not flustered. - 0313:00Capture a momentOn the iPadAllergies & medical · always on top
- Mia · Wombats· Peanut · severe
- Jordan · Joeys· Dairy · moderate
- Aroha · Possums· Egg · mild
The only photo permitted on screen is the child's own profile photo, on their own record.Same two-tap written observation as a permanent educator. No different system, no second-class workflow.
What they tap- Note
- One line
What flows underneath- ✓Observation linked to the right child & EYLF outcome
- ✓Room Leader sees the contribution
Time given backCasuals contribute real evidence — not just cover bodies. - 0416:00Clock out — access closesOn the iPadAllergies & medical · always on top
- Mia · Wombats· Peanut · severe
- Jordan · Joeys· Dairy · moderate
- Aroha · Possums· Egg · mild
The only photo permitted on screen is the child's own profile photo, on their own record.Thank you screen. Shift logged.
Sign-out sweep- Open loops handed over
- Cleaning checklist complete
- Day archived for audit
Defaults are pre-ticked. Educators only tap to edit when a child's day was different.What they tap- Clock out
What flows underneath- ✓All room access revoked automatically
- ✓Hours filed for payroll
Time given backPrivacy-first: no lingering access after the shift ends.
By the end of the day
The shape of what's reclaimed.
- ≈ 35 minOnboarding time eliminated
- 0Lingering access after shift
- 100%Of casuals contribute observations
Intentionally hidden
Privacy-first scope — removed from this role to reduce cognitive load and protect children & families.
- Other rooms
- Family information beyond duty of care
- All admin & compliance dashboards