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Day in the Life · Read-only · evidence on demand

A regulator / audit view's day,
calmly.

A calm, read-only evidence view. No panic folders. No last-minute compilation.

Design principle for this role

Audit is not an event — it is a by-product of doing the day well. The view is always ready.

What loads on the iPad

Read-only. Scoped to the date range requested. Mapped evidence, not raw surveillance.

The day, moment by moment

What they see. What they tap. What flows underneath.

  1. 0110:00
    Open the audit window
    On the iPad
    Allergies & medical · always on top
    • Mia · Wombats· Peanut · severe
    • Jordan · Joeys· Dairy · moderate
    • Aroha · Possums· Egg · mild
    The only photo permitted on screen is the child's own profile photo, on their own record.

    Date range selected. Centre Pulse for the period — incidents, ratios, qualifications, learning evidence.

    Arrival — sign-in
    • Room set up · safety walk done
    • Allergy banner refreshed
    • Yesterday's open loops surfaced
    Defaults are pre-ticked. Educators only tap to edit when a child's day was different.
    What they tap
    • Open incident summary
    What flows underneath
    • ✓Witness chains, sign-offs and parent acknowledgements rendered live
    • ✓Nothing assembled in panic — it was already there
    Time given back
    Audit prep time: zero.
  2. 0211:30
    Trace one observation to evidence
    On the iPad
    Allergies & medical · always on top
    • Mia · Wombats· Peanut · severe
    • Jordan · Joeys· Dairy · moderate
    • Aroha · Possums· Egg · mild
    The only photo permitted on screen is the child's own profile photo, on their own record.

    Pick any moment. See the EYLF / NQS link, learning cycle, witness, parent sign-off.

    What they tap
    • Drill into one observation
    What flows underneath
    • ✓Audit trail exposed in plain English
    • ✓No screenshots, no exports, no scrambling
    Time given back
    Evidence speaks for itself.
  3. 0313:00
    Export the period
    On the iPad
    Allergies & medical · always on top
    • Mia · Wombats· Peanut · severe
    • Jordan · Joeys· Dairy · moderate
    • Aroha · Possums· Egg · mild
    The only photo permitted on screen is the child's own profile photo, on their own record.

    ACECQA-aligned export ready. Director and Educational Leader sign-off attached.

    What they tap
    • Export
    What flows underneath
    • ✓Read-only access auto-expires at end of audit window
    • ✓Access scope and viewed records logged
    Time given back
    Regulators leave with confidence. Centres lose no time to prep.
By the end of the day

The shape of what's reclaimed.

  • 0 hrs
    Audit preparation needed
  • 100%
    Of evidence already mapped
  • 1
    Read-only view — auto-expires after audit
Intentionally hidden

Privacy-first scope — removed from this role to reduce cognitive load and protect children & families.

  • All write access
  • Personal HR records
  • Any child imagery — evidence is words, logs and audit trail, not photos
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EducatorRoom LeaderEducational LeaderDirectorChefAdminCasual EducatorParentInclusion SupportMaintenance / WHSHR / Payroll
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