All rolesA hr / payroll's day,
Day in the Life · Leadership & admin only
A hr / payroll's day,
calmly.
Staffing, leave, payroll and qualification expiry — kept entirely off educator screens.
Design principle for this role
HR data belongs to leadership. Educators should never see — or carry — staffing administration.
What loads on the iPad
A clean queue: leave requests, expiring tickets, payroll exceptions. Strictly off-floor.
The day, moment by moment
What they see. What they tap. What flows underneath.
- 0109:00Qualification horizonOn the iPadAllergies & medical · always on top
- Mia · Wombats· Peanut · severe
- Jordan · Joeys· Dairy · moderate
- Aroha · Possums· Egg · mild
The only photo permitted on screen is the child's own profile photo, on their own record.Two first-aid certificates expiring in 21 days. Reminder copy already drafted.
What they tap- Approve auto-reminder
What flows underneath- ✓Educator notified privately via SMS / email
- ✓Director sees the loop without HR escalating
Time given backQualification compliance becomes a queue, not a panic. - 0211:15Approve leaveOn the iPadAllergies & medical · always on top
- Mia · Wombats· Peanut · severe
- Jordan · Joeys· Dairy · moderate
- Aroha · Possums· Egg · mild
The only photo permitted on screen is the child's own profile photo, on their own record.Leave request with cover-cost preview and ratio impact. One screen.
What they tap- Approve
What flows underneath- ✓Roster updated
- ✓Casual pool prompted for cover
- ✓Payroll adjusted in the background
Time given backLeave decisions in 30 seconds, not a Friday afternoon. - 0316:30Pay run pre-flightOn the iPadAllergies & medical · always on top
- Mia · Wombats· Peanut · severe
- Jordan · Joeys· Dairy · moderate
- Aroha · Possums· Egg · mild
The only photo permitted on screen is the child's own profile photo, on their own record.Hours from clock-ins, exceptions flagged calmly. Nothing fed from observations.
What they tap- Resolve 2 exceptions
- Send to payroll
What flows underneath- ✓Pay file prepared
- ✓Award interpretation applied
Time given backPay runs prepared in minutes — completely separate from pedagogy.
By the end of the day
The shape of what's reclaimed.
- ≈ 5 hrs / weekHR admin reclaimed
- 0Educator screens touched by payroll
- 100%Of qualifications tracked live
Intentionally hidden
Privacy-first scope — removed from this role to reduce cognitive load and protect children & families.
- All pedagogical data
- Children's observations and learning journeys
- Family information