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Day in the Life · Hazards & repairs · routed automatically

A maintenance / whs's day,
calmly.

Educators tap a hazard and return to the children. The right person receives it within seconds.

Design principle for this role

Educators are not maintenance managers. The system routes the issue, the educator stays present.

What loads on the iPad

A queue of issues with room, urgency and short description. Nothing pedagogical, nothing personal.

The day, moment by moment

What they see. What they tap. What flows underneath.

  1. 0108:50
    Educator taps 'Broken gate'
    On the iPad
    Allergies & medical · always on top
    • Mia · Wombats· Peanut · severe
    • Jordan · Joeys· Dairy · moderate
    • Aroha · Possums· Egg · mild
    The only photo permitted on screen is the child's own profile photo, on their own record.

    One tap from any room screen. Short description only. Urgency auto-detected from category.

    Arrival — sign-in
    • Room set up · safety walk done
    • Allergy banner refreshed
    • Yesterday's open loops surfaced
    Defaults are pre-ticked. Educators only tap to edit when a child's day was different.
    What they tap
    • Tap hazard
    • Pick category
    What flows underneath
    • ✓Routed to maintenance queue with room + urgency
    • ✓Director notified for high-urgency items only
    Time given back
    Educator returns to the children in seconds.
  2. 0210:00
    Maintenance opens the queue
    On the iPad
    Allergies & medical · always on top
    • Mia · Wombats· Peanut · severe
    • Jordan · Joeys· Dairy · moderate
    • Aroha · Possums· Egg · mild
    The only photo permitted on screen is the child's own profile photo, on their own record.

    Today's issues, prioritised. One tap to accept. One tap to mark resolved.

    Arrival — sign-in
    • Room set up · safety walk done
    • Allergy banner refreshed
    • Yesterday's open loops surfaced
    Defaults are pre-ticked. Educators only tap to edit when a child's day was different.
    What they tap
    • Accept
    • Resolve
    What flows underneath
    • ✓Status visible to Director and the room that raised it
    • ✓WHS log updated for compliance
    Time given back
    No paper job sheets. No chasing.
  3. 0315:30
    WHS pattern view
    On the iPad
    Allergies & medical · always on top
    • Mia · Wombats· Peanut · severe
    • Jordan · Joeys· Dairy · moderate
    • Aroha · Possums· Egg · mild
    The only photo permitted on screen is the child's own profile photo, on their own record.

    Recurring hazards surfaced gently — same gate, third time this term.

    Arrival — sign-in
    • Room set up · safety walk done
    • Allergy banner refreshed
    • Yesterday's open loops surfaced
    Defaults are pre-ticked. Educators only tap to edit when a child's day was different.
    What they tap
    • Escalate to capital works
    What flows underneath
    • ✓Pattern logged as systemic risk
    • ✓Director sees it without being asked
    Time given back
    Recurring risks become visible — not buried.
By the end of the day

The shape of what's reclaimed.

  • ≈ 15 sec
    To raise any hazard from the floor
  • 0
    Educator paperwork for repairs
  • 100%
    Of WHS issues logged in real time
Intentionally hidden

Privacy-first scope — removed from this role to reduce cognitive load and protect children & families.

  • Children's observations & profiles
  • Family information
  • All learning, HR and billing data
Walk another role
EducatorRoom LeaderEducational LeaderDirectorChefAdminCasual EducatorParentInclusion SupportHR / PayrollRegulator / Audit View
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